Terms & Conditions for Space Rental

1. General Principles Commons Hub Brussels is a community-driven space that fosters collaboration, sustainability, and cultural exchange. By renting our space, you agree to uphold these values and respect the community environment.

2. Rental Agreement & Payments

• A rental agreement is confirmed upon written approval and receipt of a [XX]% advance deposit.
• The remaining balance must be paid [XX] days before the event.
• Additional costs may be charged for extra services or damages.
• The maximum capacity for events is 130 people if renting the full second floor, and 250 people if renting both the second floor and the first-floor coworking space.

3. Cancellation & Refund Policy

• Full refund if canceled up to 30 days before the event.
• 50% refund if canceled between 30 days and 7 days before the event.
• No refund if canceled within 7 days before the event.
• A steward will be hired at the customer’s expense from 10pm onwards, at a rate of 50€/h + VAT. The number of stewards required depends on event size and room usage.
• Final guest numbers for meals must be confirmed at least 7 days prior to the event. Last-minute changes are subject to staff discretion.
• External food is only permitted with prior written agreement.

4. Space Usage & Responsibilities

• Renters must respect the space, leaving it as they found it.