TLDR ROOKOO:

C) back-office: invoicing / follow up / all suppliers orders/ Odoo in general

D) Productions: present at the event, serving hot drinks, cleaning etc. (This is the first one I want to retire her from. She is a 1k/day facilitator and we will decentralise event delivery to our members and coworkers)

E) shifts planning the 60% that she is not already the one delivering

F) handles booking request, as my backup. This is rookoo main strength, and where I am the most active currently.

Precise overview of her roles:

Role 1: Booking request

Current lead: Cédric, back up Leen

1. comes in via mailbox: via Eventplanner, the website or directly to us [email protected]
2. answering and price negotations + follow up
3. add event to calendar
4. sometimes: feedback email after the event, bit of client relationships management

Role 2: Administration and back office via Odoo

Current lead: Leen, back up Xavier

1. sales order or rental in Odoo
2. deposit invoice