Checklist for onboarding new members

👫 Search for an old member who is willing to be the “buddy” of a new member (new step to test)

• The buddy will be the first contact for any question of this new member
• Preferably the buddy has the same role(s) as the new member (member, coworker,..)
• The buddy will help to go trough the checklist here below with the new member
• Specially the good use of CHB tools (Discord, Notion, opencollective.com, lu.ma,…..) can be handed over by a buddy to a new member taking enough time (and fun) together

🎙️ Quickly pitch the CHB and what our values are - how we manage the space together

• Values and purpose
• Commons Hub full WHY/WHAT/HOW (handbook)
• Code of conduct

📩 Check that the new member has well received the email Welcome to the CHB

• If he did not receive the email yet, tag Leen so that this email is well sent
• Check that he has read this email
• Answer on any question from the member about the content of this welcome email

💬 Discord setup and demo:

• Explain how we use discord (we are IRL community aware of being in 21st century)
• tag Leen or Jana for membership
• activate all channels

• write an intro (do notion first)
• Go trough the main Discord CHB channels used (contributions, proposals, heartbeat,…)
• Try out a Discord online visio call including sharing screens
• Explain Discord for other online communities (as opencollective.com or other subjects)

📝 Notion setup

• make sure you have edit access —> message Leen
• how do we use notion?
  • Welcome to the CHB! notion page with the key new members on-boarding information
  • Members list - Please Add Yourself notion page to fill in by each member with picture and profile info

📆 calendar check

• register or know of the google internal calendar = our place for ALL external and internal events: calendar.commonshub.brussels
• lu.ma calendar = external calendar
• all links to calendars are in notion